PDF stands for Portable Document Format. Developed by Adobe in the 1990s, the file format is used to present documents, including text formatting and images.
The user-friendly, downloadable file format works across all systems, making it a highly preferred format when it comes to sharing presentations and other official documents.
The digital age has replaced paper documents with digital formats which easily get leaked or hacked, making it critical that they are secured.
Fortunately, PDFs have password-protected encryption built directly into the format. It doesn’t matter if you’re running Windows or macOS, you have the option to password protect a PDF file.
The reason for password protecting a PDF file is to eliminate any chances of duplication and unwanted eyes viewing/editing the document.
When you’re creating a PDF file, you can limit its access by setting a password and restricting certain features, such as printing and editing.
Keep in mind that you cannot prevent others from saving a copy of your PDF file. Rest assured that the saved copies will have the same restrictions as the original PDF. When setting up a password on PDF, you’ll come across two types:
Here’s how you can protect your PDF format using Adobe Acrobat Reader.
You can prevent users from editing PDFs. The restrict option prohibits users from editing text, moving objects, or adding form fields. Here’s how to restrict editing of a PDF:
Open the PDF in Acrobat DC, and do one of the following:
There’s a method to prevent users from printing, editing, or copying content in a PDF. You have the ability to set restrictions on a PDF. Once you’ve set a password, users won’t be able to change these restrictions unless you give them the password.
To open a restricted PDF, the user must enter the permissions password. Here’s the usual process:
If you wish to remove password security from an open PDF, you can do so if you have the permission. Here’s the process to remove password security:
By ensuring the utmost security of your PDF file, you eliminate the chances of eavesdropping. If a PDF file is password protected, you can share it online without worrying about the file landing into the wrong hands. If a file isn't password-protected, you risk your private data being exposed to unintended recipients, making online privacy of eminent importance.
When choosing a password to secure your PDF file or any other internet account for that matter, opt for a strong password. Strong passwords consist of alphanumeric characters which make it difficult for the intruder to guess. Use a reliable password generator to come up with a robust password.
Want to reclaim your online privacy? You might want to check below guides: